How To Share Business Travel Information

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How To Share Business Travel Information

Written by Tim Croft Sep 22, 2023 12:00 PM

Planning a business trip is a multifaceted task that requires meticulous attention to detail. 

From coordinating flights to booking accommodations and scheduling meetings, the business travel planner has to juggle multiple responsibilities.

In this post I'll cover the complexities of planning a business trip and shed light on how Planiversity makes it easier.

The Challenges of Sharing Travel Information with Your Team

Being the planner is akin to being the captain of a ship. You are steering the vessel through a sea of challenges, such as:

  • Flight Details: Managing multiple flights for different team members is a logistical nightmare. You must track departure and arrival times, layovers, and potential delays.
  • Accommodation Preferences: Some prefer luxury hotels, while others are content with budget options. Balancing everyone's preferences while staying within budget is a Herculean task.
  • Meeting Schedules: Coordinating meetings across time zones adds another layer of complexity. You have to ensure that everyone can attend, which often means juggling multiple calendars.
  • Last-Minute Changes: Whether it's a flight delay, a sudden meeting cancellation, or an unexpected illness, last-minute changes can throw a wrench in the plans. You have to be prepared to adapt quickly and keep everyone informed.

The Old Ways and Their Limitations 

Before the digital age, planners were burdened with cumbersome methods like paper-based itineraries, fax machines, and a never-ending cycle of phone calls. 

These outdated techniques were not just labor-intensive but also fraught with errors. Misplaced documents, unclear messages, and overlooked calls were frequent pitfalls. 

The absence of a unified system meant that planners had to manage a labyrinth of folders, binders, and memos. This disorganized approach often led to disastrous outcomes like missed flights, overlapping hotel bookings, and conflicting meeting times.

The Partial Solutions of Technology

While plenty of software options ease business trip planning complexities, many of these platforms offer only piecemeal solutions. 

They may excel in one area—like flight bookings or accommodation reservations—but fall short in others, such as itinerary management or real-time communication. This forces travel planners and teams to juggle multiple tools, each with its own set of login credentials, user interfaces, and limitations. 

The result is a fragmented planning process that complicates the task at hand and increases the risk of miscommunication and errors. 

Instead of simplifying the planning process, using multiple, disconnected tools often adds another layer of complexity.

How Planiversity Solves These Challenges

Planiversity is a comprehensive solution designed to alleviate the challenges faced by business trip planners. Here's how:

  • Centralized Information: Say goodbye to the chaos of managing multiple platforms. Planiversity offers a centralized dashboard where all trip details are neatly organized, making managing and sharing information effortless.
  • In-App Messaging: Communication is critical in planning, and Planiversity understands that. The built-in messaging feature allows for real-time communication with all travelers, eliminating the need for third-party messaging apps.
  • Document Storage: Storing important documents like tickets, itineraries, and meeting agendas has never been easier. Planiversity offers secure document storage, ensuring all essential papers are easily accessible and shareable.
  • Robust Security: In a world where data breaches are increasingly common, Planiversity prioritizes the security of your information. As an American based company, we ensure safe and secure data storage. We also don't share information with anyone for any purpose. 


Planiversity is not just another travel app; it's a comprehensive solution designed to tackle the real challenges of planning a business trip. It streamlines the planning process, enhances communication, and ensures the security of sensitive information. 

If you've ever wondered if technology can simplify your job, Planiversity answers with a resounding "Yes!"